COA Administrator

FY2023 Formula Grant Instructions

This memo announces the upcoming release of Fiscal Year 2023 formula grant funding to all Massachusetts Councils on Aging. 

Please note the following:

• Award amounts have been calculated using the payment rate established in the Fiscal Year 2023 state budget. In Fiscal Year 2023, this is calculated as $12 per older adult with a minimum contract amount of $6,000.00. (Please click here to download COA FY23 Formula Grant Allocations by Town.xls).
• From Fiscal Year 2023 until Fiscal Year 2032, Councils on Aging will not need to sign a Standard Contract form each year to receive the funding. EOEA simply makes a payment to each Council on Aging for the annual award amount.
• While Councils on Aging will not need to submit a Standard Contract Form, it is important that each city and town continues to utilize the funding consistent with the purpose of the line item in the budget and follow all relevant finance requirements. It is also important for Councils on Aging to maintain their official contact, location, and banking information with both the Office of the State Comptroller and EOEA. If this information is not kept up to date, payments will be delayed due to these errors.
• Starting in Fiscal Year 2021, EOEA also eliminated the requirement to report final grant balances from the prior year. This continues not to be required.
• Councils on Aging are still required to submit an annual report to the program team at EOEA describing the impact of the formula grant funds. Instructions for this process are issued by the EOEA program team each year.

If you have any questions or concerns, please contact Adam Frank at (617) 222-7428 or adam.frank@mass.gov.

Thank you for all that Councils on Aging have done and continue to do to serve older adults in the Commonwealth.

FY2022 Formula Grant Contracts

INSTRUCTIONS: updates enclosed

The section of the Standard Contract Form (SCF) for Formula Grants to Councils on Aging (COAs) entitled “BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT” provides a description of the terms to which a Council on Aging (COA) or municipality is bound. The SCF also incorporates Commonwealth Terms and Conditions. Each COA or municipality shall print a copy of the Commonwealth Terms and Conditions (also linked here) and maintain the Commonwealth Terms and Conditions as part of the relevant contract file. Allocations to each COA are included in a separate Excel spreadsheet (click to download FY22 Formula Grant Amounts.xlsx).

• The authorized signatory shall sign and date this contract as an original; wet signatures and dates are required
• An authorized signatory is an individual legally certified to execute contracts on behalf of the municipality
• Each municipality must file an updated Contractor Authorization Listing Form (CASL) with the Secretary of State’s Office at the beginning of each fiscal year.  Please access more information on the CASL form here.
• Each municipality must include a copy of the CASL form with contract document submission to EOEA.

Please locate your municipality’s contract in the document group provided below for printing and signature.

Contract (click to download PDF)	Number	Municipality names starting with the letters:
FY22 Formula Grant Contract_MA_1	02082200000000000006	A-D
FY22 Formula Grant Contract_MA_2	02082200000000000007	E-L
FY22 Formula Grant Contract_MA_3	02082200000000000008	M-R
FY22 Formula Grant Contract_MA_4	02082200000000000009	S-Z

 

Example – Town of Oak Bluffs would be under FY22 Formula Grant Contract_MA_3:  02082200000000000008

• EOEA countersigns in the lower right field corner; do not mark or make any changes in that area.
• The address in the upper left-hand corner box of the SCF is the current legal address of the relevant municipality on file with the Office of the State Comptroller.
• If you would like an original executed contract for your files, please send in two (2) original signed contracts and a self-addressed envelope. EOEA will mail the contract to the name and address provided on the self-addressed envelope.
• Please do not make any changes to the contracts EOEA has uploaded for signature. Should you need to advise EOEA of administrative updates (contact name, legal address, etc.), please do so by including a memo with requested changes. Please return the memo with the signed FY22 Formula Grant contract.
• Upon receipt of the properly signed contract, EOEA will issue a payment in the amount indicated for your municipality in the FY22 Formula Grant Amounts spreadsheet.

Please expedite finalization of your contract to the extent possible.

Return the document(s) to:

Executive Office of Elder Affairs

1 Ashburton Place, Rm 517

Boston, MA 02108

ATTN: FY22 Formula Grant Contract

FY2021 Council on Aging Formula Grant Signed Contracts

Updated Oct 22, 2021.

Below are downloadable copies of FY2021 Council on Aging Formula Grant signed contracts, as signed by both parties, received by EOEA on or before March 28, 2021.

If you have any questions please contact Adam Frank at adam (dot) frank (at) mass (dot) gov.