COA Administrator

FY2022 Formula Grant Contracts

INSTRUCTIONS: updates enclosed

The section of the Standard Contract Form (SCF) for Formula Grants to Councils on Aging (COAs) entitled “BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT” provides a description of the terms to which a Council on Aging (COA) or municipality is bound. The SCF also incorporates Commonwealth Terms and Conditions. Each COA or municipality shall print a copy of the Commonwealth Terms and Conditions (also linked here) and maintain the Commonwealth Terms and Conditions as part of the relevant contract file. Allocations to each COA are included in a separate Excel spreadsheet (click to download FY22 Formula Grant Amounts.xlsx).

• The authorized signatory shall sign and date this contract as an original; wet signatures and dates are required
• An authorized signatory is an individual legally certified to execute contracts on behalf of the municipality
• Each municipality must file an updated Contractor Authorization Listing Form (CASL) with the Secretary of State’s Office at the beginning of each fiscal year.  Please access more information on the CASL form here.
• Each municipality must include a copy of the CASL form with contract document submission to EOEA.

Please locate your municipality’s contract in the document group provided below for printing and signature.

Contract (click to download PDF)	Number	Municipality names starting with the letters:
FY22 Formula Grant Contract_MA_1	02082200000000000006	A-D
FY22 Formula Grant Contract_MA_2	02082200000000000007	E-L
FY22 Formula Grant Contract_MA_3	02082200000000000008	M-R
FY22 Formula Grant Contract_MA_4	02082200000000000009	S-Z

 

Example – Town of Oak Bluffs would be under FY22 Formula Grant Contract_MA_3:  02082200000000000008

• EOEA countersigns in the lower right field corner; do not mark or make any changes in that area.
• The address in the upper left-hand corner box of the SCF is the current legal address of the relevant municipality on file with the Office of the State Comptroller.
• If you would like an original executed contract for your files, please send in two (2) original signed contracts and a self-addressed envelope. EOEA will mail the contract to the name and address provided on the self-addressed envelope.
• Please do not make any changes to the contracts EOEA has uploaded for signature. Should you need to advise EOEA of administrative updates (contact name, legal address, etc.), please do so by including a memo with requested changes. Please return the memo with the signed FY22 Formula Grant contract.
• Upon receipt of the properly signed contract, EOEA will issue a payment in the amount indicated for your municipality in the FY22 Formula Grant Amounts spreadsheet.

Please expedite finalization of your contract to the extent possible.

Return the document(s) to:

Executive Office of Elder Affairs

1 Ashburton Place, Rm 517

Boston, MA 02108

ATTN: FY22 Formula Grant Contract

FY2021 Council on Aging Formula Grant Signed Contracts

Updated Oct 22, 2021.

Below are downloadable copies of FY2021 Council on Aging Formula Grant signed contracts, as signed by both parties, received by EOEA on or before March 28, 2021.

If you have any questions please contact Adam Frank at adam (dot) frank (at) mass (dot) gov.

FY2021 Formula Grant Contracts

Download FY21 FORMULA GRANT.Final Upload (pdf)

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Instructions

Instructions have been updated this year, please read carefully.

The COA/Municipality shall make no changes to the contract!

*Due to the high volume of contracts, scanned copies will not be accepted.

Do not scan or email the formula grant contract

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The contract section entitled “BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT” provides a description of the terms of the Contract the COA/Municipality is bound. In addition, incorporated into the contract are the Terms and Conditions uploaded with the Contract. The COA/Municipality is to print a copy of the Terms and Conditions and maintain as part of the Contract. http://www.macomptroller.info/comptroller/docs/forms/contracts/CommonwealthTermsAndConditions.pdf

 

• The address in the upper left hand corner box of the contract may not be the COA’s address; it is the current legal address of the municipality on file with the Office of the State Comptroller.
  
  
• The Executive Office of Elder Affairs countersigns in the lower right field corner; do not mark or make any changes in that area.

1. The authorized signatory shall sign and date this contract as an original, PLEASE note the date cannot be typed. The COA director or COA board chair should print the signatory’s name and title in the field located at the bottom left section of the form. Only the chair of the select board, executive secretary, mayor or someone legally authorized to sign contracts, may sign on behalf of the municipality.
   
   
2. An original Contractor Authorization Signatory Listing (CASL) form is expected. Please disregard the note referring to page 2 as being optional. Page 2 is REQUIRED. Send the original CASL form with your executed contract.
   http://www.macomptroller.info/comptroller/docs/forms/contracts/casl-form.docx
   
   
3. If the COA requests an original signed copy of the contract, two original signed signature pages are to be returned to EOEA with a self-addressed envelope. One signed copy of the Contract with original signatures will be returned to the COA/Municipality.
   
   
4. Changes made to the contract will not be accepted. Please include a memo advising ELD of any updates you wish to include going forward and enclose the memo when mailing in your contract.
   
   
5. As noted in the Brief Description of the Contract Performance or Reason for Amendment field, upon receipt of the properly signed contract, EOEA will issue a payment in the amount noted in the Compensation Field.
   
   
6. Please submit as soon as practical. You need NOT overnight the contract. Return the document to:

Executive Office of Elder Affairs
1 Ashburton Place, Rm 517
Boston, MA 02108

ATTN: Stacey O’Connell